Memorandum

To:           Linda Ames       

From:     Vickie Chamberlain

Date:      9/30/2004

Re:          Proposed OS II Position

Why the workload necessitates a new position:

TSPC has added a 0.5 FTE investigator and changed many procedural processes over the past year.

1.      We are now reviewing closely all criminal background checks for Oregon student teaching candidates prior to their placement into classrooms. Previously, because this task was so labor intensive, the review of these files did not happen.  We encountered a couple of VERY serious background issues with a few candidates last year and decided it was not worth the risk to continue to allow this group of individuals to go unscrutinized until licensure.  This has increased the volume at the desk of the one support staff to discipline which has created back logs in rerunning fingerprints, chasing down court documents, and running LEDS checks.

2.      We have created a system whereby Oregon candidates for licensure, who complete TSPC-approved programs, can obtain licensure through a “fast-track” process that requires the recommending teacher-preparation institution to verify that the candidate possesses all the credentials for licensure such as: appropriate transcripts, passing scores on tests, completion of civil rights workshops and completion of required curriculum. This will require intermittent audits of programs for accountability and quality assurances purposes.  The auditing process brings new workload to the Coordinator of Teacher Licensure’s position.  That position currently does not receive any official internal staff support and is costing the agency resources when a high-level management position is using more than 30 percent of the time doing clerical work. [As a side note, related to this:  Currently, TSPC evaluators scrutinize Oregon graduate files as though they came in from out of state. The purpose of approving these programs is to verify that they are delivering the requirements necessary for licensure. It seemed like unnecessary duplication.  Therefore, we believe that the “fast-track” will reduce the overall time it takes to process other licenses, by taking approximately 40 percent of new licenses out of the “racks” for processing.]

3.      We have reduced the number of commission meetings by one meeting a year, but that has increased the amount of work and business that must be conducted at the other meetings.  Accordingly, the amount of preparation for these meetings is phenomenal. Since part of the purpose of the meetings is to consider complaints related to licensure and to attempt to expedite the processes for those licensees who are pending discipline, we allow reports and recommendations for disciplines to be completed right up to the time we are mailing agenda items for the meetings (approximately 2 weeks prior to each meeting.) This means that the overtime we incur in preparing for meetings is unavoidable. One person, the agency’s executive assistant, is responsible for meeting planning, minutes, agenda item preparation, copying and distribution. She is also responsible for assigning discipline cases (which continue to increase), overseeing discipline processes, issuing notices of opportunity for hearing when we deny licenses and issuing the orders that follow commission meetings. It has become too much for one person to do.

4.      TSPC has to review the existing licensure tests which requires the coordination and convening of practicing educators in the fields in which the tests relate. This is extremely labor intensive.

5.      TSPC is on “probation” with the National Council for the Accreditation of Teacher Education (NCATE) which grants national accreditation and recognition to teacher preparation programs that are willing to meet national standards of excellence. TSPC is required to adopt standards in the subject-matter areas that are competency-based, rather than curriculum based. This, too, requires the convening of work-related educators and involves incredible expense. Without the completion of this work, TSPC jeopardizes the national credentials of the four existing NCATE accredited institutions and the two candidates who are seeking NCATE accreditation.

What the position will do:

Administration support:

          Commission minutes

          Commission meetings/mailings
          Post commission orders and dismissals
          Assist with drafting commission reports
          Assist with office management tasks:
                      HR support to office manager
                      Travel arrangements
                      Monthly billings

 


Discipline Support:

          Cross-train in discipline support position

          Post disciplinary actions on web page after each Commission meeting

          Annual disciplinary report for state and national dissemination

          Maintain discipline data information and case summaries

          Assist with fingerprint “redos” and criminal background check information

 

 

Back up Coordinator of Teacher Education/Deputy Director:

Assist with coordinating site visit review teams
Assist with institutional audits (small audits conducted for "fast-track" program for Oregon graduates)
Assist with coordinating meeting arrangements and educator information to roll out new TSPC tests and for planned TSPC test reviews.

Assist in setting up competency-based coordinated curriculum with institutions
Other duties as assigned