To: Linda Ames
From: Vickie Chamberlain
Why the workload necessitates a new position:
TSPC has added a 0.5 FTE investigator and changed many procedural processes over the past year.
are now reviewing closely all criminal background checks for
have created a system whereby
3. We have reduced the number of commission meetings by one meeting a year, but that has increased the amount of work and business that must be conducted at the other meetings. Accordingly, the amount of preparation for these meetings is phenomenal. Since part of the purpose of the meetings is to consider complaints related to licensure and to attempt to expedite the processes for those licensees who are pending discipline, we allow reports and recommendations for disciplines to be completed right up to the time we are mailing agenda items for the meetings (approximately 2 weeks prior to each meeting.) This means that the overtime we incur in preparing for meetings is unavoidable. One person, the agency’s executive assistant, is responsible for meeting planning, minutes, agenda item preparation, copying and distribution. She is also responsible for assigning discipline cases (which continue to increase), overseeing discipline processes, issuing notices of opportunity for hearing when we deny licenses and issuing the orders that follow commission meetings. It has become too much for one person to do.
4. TSPC has to review the existing licensure tests which requires the coordination and convening of practicing educators in the fields in which the tests relate. This is extremely labor intensive.
5. TSPC is on “probation” with the National Council for the Accreditation of Teacher Education (NCATE) which grants national accreditation and recognition to teacher preparation programs that are willing to meet national standards of excellence. TSPC is required to adopt standards in the subject-matter areas that are competency-based, rather than curriculum based. This, too, requires the convening of work-related educators and involves incredible expense. Without the completion of this work, TSPC jeopardizes the national credentials of the four existing NCATE accredited institutions and the two candidates who are seeking NCATE accreditation.
What the position will do:
Post commission orders and dismissals
Assist with drafting commission reports
Assist with office management tasks:
HR support to office manager
Cross-train in discipline support position
Post disciplinary actions on web page after each Commission meeting
Annual disciplinary report for state and national dissemination
Maintain discipline data information and case summaries
Assist with fingerprint “redos” and criminal background check information
Back up Coordinator of Teacher Education/Deputy Director:
coordinating site visit review teams
Assist with institutional audits (small audits conducted for "fast-track" program for Oregon graduates)
Assist with coordinating meeting arrangements and educator information to roll out new TSPC tests and for planned TSPC test reviews.
setting up competency-based coordinated curriculum with institutions
Other duties as assigned